Invoice template for photographers
Coverage, editing, travel and delivery — priced so the day that ran four hours late is not free.
INV-001
PendingINVOICE
FROM
Ronke Signature Studios
TO
Aisha & Tunde — Traditional Wedding
ISSUE DATE
Fri, Aug 14, 2026
DUE DATE
Fri, Aug 28, 2026
| Description | Quantity | Unit Price | VAT | Amount |
|---|---|---|---|---|
| Wedding coverage — 8 hours, lead photographer | 1 | NGN 350,000.00 | — | NGN 350,000.00 |
| Second shooter — 8 hours | 1 | NGN 120,000.00 | — | NGN 120,000.00 |
| Edited images — 150 delivered digitally | 1 | NGN 80,000.00 | — | NGN 80,000.00 |
| Photo album — 40 pages, hardcover | 1 | NGN 95,000.00 | — | NGN 95,000.00 |
| Travel to venue — Ibadan, return | 1 | NGN 45,000.00 | — | NGN 45,000.00 |
| Additional coverage hour | 2 | NGN 40,000.00 | — | NGN 80,000.00 |
Note
Booking fee of 50% secures the date and is non-refundable. Balance due before delivery of final images. Edited images delivered within 4 weeks.
Invoice made free at wadmaster.com/invoice-generator
Opens in the free generator with these lines already filled in.
Figures are realistic examples, not a price list. What you charge is your own decision.
Coverage hours and delivered images
Two numbers do most of the work: how many hours you are there, and how many edited images you hand over. Both are countable, which is what makes them defensible. 'Wedding package' is not a unit — it is a word that means whatever the client decides it means once the day overruns.
What to take upfront
A booking fee, and say plainly that it is non-refundable. You are selling a date, and a date you held for one couple is a date you turned another away for. Half is standard for weddings. The word 'booking fee' does work that 'deposit' does not: it names what the money buys.
The lines most photographers and videographers forget
Every one of these is work you have already done or money you have already spent. Left off the invoice, it comes out of your margin.
- The two hours past the agreed coverage, because the ceremony started late
- Travel and fuel to a venue outside the city
- A second shooter, brought along and paid out of your own fee
- Extra rounds of edits after the first delivery
- Raw files, handed over free when they were never part of the price
- Overnight accommodation for a destination shoot
Invoicing as a photographer
- How do I charge when the event runs over?
- Put an additional-hour rate on the invoice from the start. Every Nigerian event runs late, so this is not a hypothetical — it is a line you will use. A rate agreed in advance is a fact; one raised on the night is an argument in front of the couple's family.
- Should the booking fee be refundable?
- No, and the invoice should say so before it is paid. You are holding a date and turning down other work for it. Make it explicit at the point of booking, not in a message after a cancellation.
- Do I charge for raw files?
- If you hand them over at all, price them. Raw files are your unfinished work, and giving them away free undercuts the editing you just charged for. Many photographers decline entirely; if you do supply them, it is a line item like any other.
A template gets one invoice out. The next fifty are the work.
WadMaster keeps your items and your customers, so the second invoice takes a minute and you can see which ones are still unpaid.
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